Privacy Notice

How the HOA handles your personal information, in the spirit of the Data Privacy Act of 2012 (RA 10173).

Draft for review. This wording must be reviewed by the Board and, if possible, by legal counsel before it is used. It is a starting template, not legal advice. [TO CONFIRM BY BOARD AND COUNSEL]

Who we are

The personal information controller is the homeowners association of West Governor Heights Phase 1, Barangay Cabuco, Trece Martires City, Cavite 4109.

Legal name: [TO CONFIRM, e.g. "West Governor Heights Phase 1 Homeowners Association, Inc."]

What we collect

Only what is needed for the request you make. Depending on the form, this may include:

  • Your name and your block and lot
  • Your mobile number and, if you give it, your email
  • Whether you are an owner or a tenant, your occupation and how long you have lived here
  • Household members and vehicle plate numbers (optional)
  • An emergency contact’s name and number
  • The details you write in a concern, request or message, and an optional photo

We do not ask for government ID numbers, birthdates, or uploaded ID photos.

Why we collect it

  • To receive, route and answer your requests
  • To confirm that you are a resident before issuing a certificate
  • To keep community records correct
  • To contact you about your request or about community matters

Legal basis for each purpose: [TO CONFIRM WITH COUNSEL; consent is not always the right basis]

Who can see it

Only authorized HOA officers and staff who need the information to act on your request. [TO CONFIRM BY BOARD: which roles see which data]

We do not sell your information. We share it with others only when the law requires it or you ask us to. [TO CONFIRM: any service providers or processors]

How long we keep it

Only as long as needed for the purpose, or as required by law, and then it is securely disposed of. Retention period: [TO CONFIRM BY BOARD]

How we protect it

[TO CONFIRM BY BOARD: access controls, storage location and security measures]

Your rights

Under the Data Privacy Act you have the right to:

  • Be informed about how your data is used
  • Access the personal data we hold about you
  • Object to certain uses, or withdraw consent where consent applies
  • Ask us to correct mistakes
  • Ask us to erase or block data, in the cases the law allows
  • Receive a copy of your data in a usable format, where applicable
  • Be compensated for damages caused by unlawful use
  • Complain to the National Privacy Commission

Make a privacy request

Privacy contact

Data Privacy Officer / privacy contact: [DATA PRIVACY OFFICER NAME AND EMAIL]

About this pilot site

This website is a demonstration. Its forms do not send or store anything. Please do not enter real personal information while testing. When a real system is connected, this notice must be updated to say where data is stored and who handles it.